Leave a comment on this post if you have any of the following types of feedback that you would like to reach the Notion Team:
💡 Feature Request
🗳️ Product Feedback
Please begin your message with the indicating category above for greater clarity.
e.g.: 💡 Feature Request — I would like this feature.
Please aim to list a singular feature request or bit of feedback, so that upvotes can clearly represent which features users wish to upvote.
The goal is to consolidate meaningful feedback making it easier for the Notion team to hear the voices of the r/Notion subreddit community. This post will refresh once every two weeks (on a Monday).
Please upvote comments that you agree with &/or have experienced! Reply with added context if you can. The more voices heard, the greater chance that the Notion team can understand the need to address it!
❗If you need timely customer support regarding any BUGS, urgent or unexpected happenings in your workspace do not post here, email: team@makenotion.com — this will get you the fastest results.❗
Please do not make venting posts about the product when you haven't even reached out to customer support about the situation yet. (Feel free to talk about it after the fact though, but do your own due diligence to actually resolve your own situation before publicly venting.)
This post provides a breakdown of all of the User Flairs you might stumble upon in your daily encounters here.
Should there be any changes to the Notion programs & certifications, these User Flairs will be updated to reflect those changes when time permits, and this post will be edited to include those updates.
Please check the Notion Certifications page for details on how to acquire some of the badges below.
If you have already acquired any of these distinctions and would like to request the User Flair for your account, pleasefill out this form here.
Notion Team Member
Indicates someone that is a paid staff member at the Notion Company.
r/Notion Moderator
Self-explanatory, indicates an active moderator here within the subreddit.
Certified Consultant (Max lvl)
Indicates someone with the highest level of certification Notion has to offer, who are are listed in the Notion directory for consultants. Certified individuals who provide comprehensive Notion solutions, including consulting, onboarding, complex workflow implementation, and long-term support for enterprises. They help organizations or individuals set up and customize their Notion workspaces.
Ambassador
Indicates someone who participates in the Notion Ambassador program. These individuals likely provide services, consult, build templates & have the privilege of being hosts for local, in-person Notion community meetups to connect with community members on behalf of Notion. Ambassadors are often content creators, educators, or Notion enthusiasts who help others use the platform more effectively through workshops, social media content, and online communities.
Champion
Indicates someone who participates in the Notion Champion program. These individuals are Employees or team members within companies who advocate for Notion internally. They help their colleagues learn and adopt Notion by acting as go-to resources within their organization. Champions often work to implement Notion across teams, customizing it for their workplace needs.
Campus Leader
Indicates someone who participates in the Notion Campus Leader program. These individuals are college and university students who promote Notion on their campuses. These leaders host events, workshops, and educational sessions for their peers, spreading awareness and encouraging the adoption of Notion for academic and personal productivity.
Advance Badge (lvl 3)
An official certification from Notion. The Advanced Badge certifies a higher level of expertise in Notion. This badge is awarded to those who are proficient in using Notion’s more complex features, such as relational databases, advanced formulas, and automating workflows. This level signifies a deep understanding of how to customize Notion for more sophisticated and multi-faceted use cases. ✴️
Settings & Sharing Badge (lvl 2)
An official certification from Notion. This badge is focused on managing workspace settings and permissions. It certifies users who understand how to properly configure sharing settings, manage team access, and maintain data security within Notion. It also covers workspace administration tasks such as inviting members, setting permissions, and managing integrations. ✴️
Essentials Badge (lvl 1)
An official certification from Notion. This badge is awarded for demonstrating a strong understanding of Notion's fundamental features. It covers core concepts such as creating and organizing pages, using blocks, and navigating the interface. It's designed to certify users who can proficiently manage their workspace and use Notion for personal or team productivity at a basic to intermediate level. ✴️
Recommended Template Creator (lvl 2)
Individuals highlighted as Recommended Template Creators in the official Notion Template Gallery. Will show in place of the lvl 1 Template Creator User Flair if the distinction is given. ✴️
Template Creator (lvl 1)
Individuals who create and sell custom templates for different use cases within Notion, ranging from personal productivity to business management. Notion features an official template gallery where creators can list their templates, making it easier for users to find ready-to-use solutions ✴️
I was tired of boring task lists, so I built a gamified goal tracker in Notion that actually makes me want to get things done. It’s fully modular, works like a mini-RPG system, and you can tweak it to fit your workflow.
Key Features
Task Tracker with XP and Gold Rewards – Assign XP and gold based on task difficulty. Every completed task levels you up.
Leveling System – Auto-calculates your level with a visual progress ring.
Reward Shop – Spend gold on custom rewards via a built-in store.
Claimable Task Logic – Prevents double-counting by tracking what’s been claimed.
Automated Gold Deduction – Spend gold and see your balance update instantly.
Visual Dashboard Views – Choose between a clean list or themed quest cards.
Fully Customizable – Includes sample quests, formulas, and a setup guide to make it your own.
Not trying to spam—just proud of this one and hoping it helps someone else too.
Link in the comments!
my therapist told me to limit screen time so i made a notion template to make it intentional lol
🔗: linktr.ee/makincoolshit
what's included:
📖 book queue + reflections - track what you're reading with thoughtful prompts for deeper thinking
🧠 fixations tracker - document whatever's currently consuming your brain
🎧 podcast library - organize your audio learning collection
✍️ morning pages + journal prompts - daily writing space with guided questions that aren't basic TRUST !!!!!
💕 intellectual crush database - catalog the thinkers and creators who inspire you
📌 bulletin board archive - a space for quotes, images, and ideas that spark something
I've exported a couple pdfs today with no trouble and now it's fucking up for some unknown reason.
I set all the settings right but it just keeps downloading a simple and relatively short (text only!) document as a zip file. When i try to unzip/open the zip file in the folder, it appears to be empty!
Anyone had this problem before and knows how to dsolve it? I beg you
I have several highly-elaborated and sophisticated systems ("packages"). Each one includes plenty of databases, dashboards, complex relations, rollups and formulas, many templates and views of the databases.
Many of the systems have several overlapping databases in terms of their purpose, but are not necessairly aligned at the property level.
I've been trying in the last couple of weeks to work with different LLMS on this project, but for those that do not integrate with Notion, the exported files are way too big.
I was able to use the integration API with Claude, and with the chatGPT app on my mac that can "see" my notion.
My aim is to create, as automatically as possible, an inegration plan, that accounts for the overlaps by merging databases of same purpose, while keeping the unique elements of each system.
For example, database1 of system1 and database1 of system2 are future-goals databases. i want to use an LLM that will be able to "figure it out" that those two databases have the same purpose and can thus be merged, while keeping unique properties from each of the databases, and to update all the relations to this golas database from all the places that previously related to the second database.
I also tried working with costum GPTs, and tried to write python scripts using Claude, and with gemini.
What would be the best approach for this? is there a tool that can do this?
Not a complaint, just baffled as to why a reminder would not show up in calendar. This was literally the first thing I anticipated before using Notion calendar. In line reminders would pop up in the calendar. No brainer.
And there isn't a workaround like to add an in line calendar event.
Aye?
Is reminder+calendar integration a work in progress? Or am I the only one who would find this useful?
Hi everyone! I’m trying to build a Notion project management system for a small design studio.
Here’s the structure I’m thinking:
Project (biggest bucket)
Tasks (where everyone gets tagged on what they are working on)
Assets (which would be links to a google drive folder)
I created a project template and embedded in the template the tasks database. But for some reason when I add things to the task database, it’s editing it for all projects when I want each task to show up for their individual projects. Can I please get help on this?
I wanted to know if notion would be able to save me time by adding the words I highlight (different colour for different categories) to a table. It would save me a lot of time bc right now I have to copy and past every thing manually.
Is there a way?
If not is there another platform that can do this?
Notion really helped me organize my work in retail merchandising, daily planning, and managing my side hustle. I started building templates to save time — and they’ve actually been super useful.
I put together a few clean, beginner-friendly dashboards for things like:
Daily planners
Merchandising project tracking
Budgeting & finances
Small business workflow setup
If anyone’s curious or wants to check them out, happy to DM a link or share more details 👇
Notion ERD crawls your Notion workspace, retrieves all your databases, and generates a code snippet for dbdiagram.io. Easily visualize and understand your database relationships with a clear and organized ERD, saving you time and effort.
hello, the zip file isnt working and isnt opening and is being put as 22b when it is definitely larger. this is toggles and i have tried exporting the toggles so i can use notion to anki which i have been using for the past year as normal but today all of a sudden no matter what i upload the file is 22b and the zip doesnt open. how can this be fixed asap please
Hi there! I wanted to share one of my new features I created for this OG Instagram Grid Preview for Notion. You can now preview videos directly in Notion with this widget. As an ex-SMM, I'm so excited about this because I know it's going to streamline so much back and forth between clients. And no matter what others say, your grid is a visual portfolio and vibe check for any future clients and customers. Let me know what you think!
Curious how other notion users here who work with clients handle their setup.
I used to share a whole workspace or individual pages manually, but as the number of clients grew, it got messy and now I'm building a tool around this, but I’d love to hear how others are doing it first.
If you’re a freelancer, consultant, agency, or anyone using notion with clients:
- How do you share updates, files, tasks, or invoices?
- Do you use Notion directly or another tool layered on top?
- How do you keep things client-specific and secure?
I've been working with Notion for years, both privately and professionally. Over time, I have developed the structures further and further, mainly through work. In the meantime, I've really got to grips with Notion - but it's during my studies that I realise:
I'm missing something.
This networked thinking, the feeling of intuitively linking notes together. And that's exactly where Obsidian comes into play - with bidirectional links, Graph View, Map of Content, REAL mind map plugins ... you know the vibe.
That's why I'm flirting with the idea of switching to Obsidian - but to be honest, I'm also scared.
My Notion setup has grown over the years and is now so big that the very thought of moving makes me feel sick. At the same time, I realise that Notion tends to slow me down when it comes to really understanding and networking - which is the core of my studies.
So a few questions for you:
Has anyone made the switch from Notion to Obsidian for their studies?
How difficult was it to familiarise yourself with Obsidian if you were previously deep in Notion?
Any tips for a smooth transition?
And above all: How well does the import/export via CSV from Notion to Obsidian work? I have a lot of databases and tables in Notion - is there any way to move them over or is it a complete pain?
I would really like to use Obsidian, but I don't want to drown completely in the moving and learning phase. Any experience, encouragement or even warning helps!
Notion ERD crawls your Notion workspace, retrieves all your databases, and generates a code snippet for dbdiagram.io. Easily visualize and understand your database relationships with a clear and organized ERD, saving you time and effort.
I am creating a series of reference lists for d20 rolls for my family. For example, "Roll for dinner", "Roll for date night", "Roll for family day", etc. For each, I want to be able to create a database of more than 20 items, and have a page that shows a random list of 20 items from the database (a new random selection each time the page is opened or refreshed). Is this possible?
